Implementation Guide for Mentors in the Academic Family Medicine Antiracism Learning Collaborative
Expectations of Mentors
Mentors and dyads are expected to meet (remotely) at least quarterly. The mentees are expected to drive these relationships and do the "heavy lifting," with mentors providing advice and encouragement to keep projects moving. Here's specifically how you can help:
- Ask your mentees to send you their project plan prior to your first meeting.
- Meet with mentees prior to May 30, 2022. Mentees should be reaching out to you to set this up. During the meeting, review the dyad's project plan. Provide recommendations; point mentees toward resources. Finalize mentor-mentee agreement, including setting setting goals for the mentoring process. The mentees are responsible for submitting the agreement online to STFM.
- Have quarterly meetings with mentees. At each meeting, check the status of implementation of the project plan, and progress on mentoring goals. Provide recommendations and encourage mentees to meet the timeline in their project plan. Identify action items for the next quarter. Mentees will document the conversation and submit an online report. Discuss ideas for dissemination of project results (scholarly activity).
Learning Collaborative Goals
Dyads are part of an IRB-approved (pending) study to measure the effectiveness of training and implementation of various projects and strategies to:
- Empower and educate participants so they will identify racist structures and behaviors within their academic institutions and become leaders for change
- Promote allyship
- Spread effective change strategies
Expectations for Dyads
- Attend all in person and virtual meetings
- Submit a detailed plan for creating change within their institution
- Refine their change plan over time, work on projects, and track results
- Complete surveys at 7 months, 14 months, and 20 months
- Communicate regularly with their mentor
- Present their progress and challenges at the virtual sessions
- Disseminate results at the final meeting of the collaborative and through a scientific presentation or peer-reviewed paper
Key Due Dates
Mentees are responsible for submitting all of the following, which should be completed during conversations with mentors.
- May 30, 2022: Mentor/mentee agreement
- August 31, 2022: Mentor meeting form
- November 30, 2022: Mentor meeting form
- February 28, 2023: Mentor meeting form
- May 31, 2023: Mentor meeting form
- August 31, 2023: Mentor meeting form
